We provide services and consulting in physical and digital archive and document management
Space
Physical archives occupy valuable space
Time
The conservation and usage of physical archives is very time-consuming
Cataloguing
The search for unorganized documents is a tedious and often ineffective task
Security
It is costly to keep physical archives protected
Legal Period
Portuguese legislation requires that documents be kept for several years
Resources
Requires allocation of unnecessary resources
Digitalization
Unless absolutely required, paper is becoming obsolete
Cloud
Limitations in the time and way of acessing the documents may cause eventual losses
Space
Recover valuable space in your facilities by hosting your archives on Arquivodoc for temporary periods defined by you. Management and request of your records can be made through our Record Management System (SGA), which is available online 24 x 7 through a secure access.
Time
Leave the time consuming task of organizing and cataloguing your documentation in the experienced hands of Aquivodoc and never waste another single minute in the frustrating task of looking for that document.
Cataloguing
The documents which are dispersed and without any kind of referencing are catalogued and properly organised so that these may be easily searched and found.
Security
Files which contain documents are safely kept in appropriate boxes (42 x 36 x 32 cm) in an environment prepared for archives. The space is equipped with fire, intruder and water detectors and only duly authorized personnel have access to this space.
Legal Period
The recycling procedure of documents is applied in two situations. Firstly, it is applied to day to day documents that after being scanned and catalogued are often destroyed and recycled. Other documents, having complied with the period of legal retention, can be destroyed and recycled at that time.
Resources
The delivery of document storage boxes and files may be classified by the client as urgent or normal delivery. Besides the time spent on the organization and cataloguing of the archives, urgent delivery is executed within a maximum time limit of 2 hours and normal delivery is executed within 24 hours during working days. The tracking of this procedure can be followed up, online, through the client area. It is also possible to previously adjust plans for delivery and retrieval of documents.
Digitalization
Arquivodoc offers its clients numerous advantages through this service: optimization of the archives, user friendly search in the clients’ database and the possibility of simultaneous use of the same document by several individuals permitting efficient and effective utilization of the documents besides having real time access to them.
Cloud
The possibility of acess to all your documents in any place through the arquivodoc cloud platform will free your company of any limitation of where and when to work.
Arquivodoc’s goal is to help our clients to reduce their costs with the management of their archives and to maximize the space within their own facilities, therefore making the best of the clients’ time and resources, allowing them to focus on what really matters: their business.
Arquivodoc is a regional company, known for its experience and knowledge of the needs of the Madeiran market and has excelled in providing personalized “Hard copy and Digital document storage and management services” for 10 years at it’s outstanding, environmentally controlled facilities. Besides the above, Arquivodoc also provides services in the fields of secure destruction and recycling of documents and due to the needs of its clients, Arquivodoc now offers services of consultancy in the management and control of documentation founded on the best practices of Archival Science. Arquivodoc’s facilities meet high standards of quality, specially designed for the provision of its services to the clients. Arquivodoc is proud to say that today it has a wide range of regional and international clients, providing it with the ability and experience of working with significant volumes of documents. Arquivodoc firmly believes that the 3 main pillars on which its work is based, Confidentiality, Efficiency and Security have allowed Arquivodoc to be considered by its clients and partners as an obvious choice for the management of their documentation.
Optimization of your resources , particularly human.
Guarantee of confidentiality and security.
Reduction in archive management costs.
Freeing up of space at your business.
Permanent access and control of your documents online.
Multi-user access to digitalised documents.
Office
Avenida Infante, 50 9004-521 Funchal, Madeira
GPS: 32.644414, -16.919667
+351 291 772 335
Warehouse
Rampa da Fonte, 27 9060-114 Funchal, Madeira
GPS: 32.662287, -16.876700
+351 291 762 893
info@arquivodoc.pt
Arquivodoc IT Services.
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